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Apostille

Apostille

Apostille

What is an Apostille?

Apostille Attestation is process of checking the authenticity, originality and correctness of any public document Such as Birth Certificate. Marriage certificate, Degree Certificate, Police clearance Certificate. Apostille is Provided by the Ministry of External affairs India for the use in foreign country. Anyone who is travelling outside the country needs to get apostille for their certificates such as Degree, Birth, Marriage, personal or commercial documents depending on the VISA they are travelling under.

Apostille attestation procedure in 3 simple steps

Basically there are 2 ways of doing apostille.

1) State attestation then MEA apostille
2) SDM attestation then MEA apostille

In this section we will learn how to get state attestation then MEA apostille.

Collect all the documents you want apostille. Note that only documents issued from registered universities or institutions are apostilled. Private unregistered company documents will not be apostilled.

In state attestation way, You need to get state attestation first then comes MEA apostille.

Following are the steps you need to follow for State attestation.

  1. Submit the original document at regional commissioner office carry originals and one photocopy.
  2. Always carry your passport and photo copy of the passport front and back for identity, while submitting the documents.
  3. Constantly check online for status of your application in education board website.
  4. Collect personally or can send someone on behalf of you but you need to sign a bond paper stating that the other person is authorised to collect document on behalf of you.

The whole process of state attestation will take about 2-3 Weeks, Depending on how government work.

Who should apply?

Anyone who needs to use a public document issued in one country in another country that is a party to the Hague Apostille Convention should apply for an apostille. This includes individuals, businesses, educational institutions, and government agencies who require authentication of documents such as birth certificates, marriage certificates, educational diplomas, powers of attorney, or any other public document for legal or official purposes abroad.

It's essential to determine whether the country where you intend to use the document accepts apostilles and whether the document you possess is eligible for apostille certification. If so, you should follow the appropriate procedures to obtain an apostille to ensure the document's legal recognition and validity in the destination country.

How Can Apostille Help You

Certainly, here are the benefits of apostilles summarized in three key points:

  1. Streamlined International Recognition: Apostilles simplify the process of authenticating public documents for international use, ensuring they are recognized and accepted in countries that are parties to the Hague Apostille Convention.
  2. Assurance of Document Authenticity: Apostilles provide assurance to foreign authorities that the signature, seal, or stamp on a public document is genuine and legally valid, reducing the risk of document rejection or legal challenges.
  3. Time and Cost Savings: By eliminating the need for lengthy and costly legalization procedures involving consulates or embassies, apostilles save time and money for individuals, businesses, and government agencies involved in cross-border transactions and legal processes.

Frequently Asked Questions

What is an apostille?

An apostille is a form of authentication or legalization issued by a competent authority in a country that is a party to the Hague Apostille Convention. It verifies the authenticity of a public document for use in another country that is also a party to the convention.

Which documents can be apostilled?

Generally, any public document issued by a competent authority can be apostilled. This may include birth certificates, marriage certificates, educational diplomas, powers of attorney, court documents, and notarized documents, among others.

Which countries accept apostilles?

Apostilles are accepted in countries that are parties to the Hague Apostille Convention. As of 2022, over 120 countries are members of the convention, including most of Europe, North and South America, Asia, and Oceania.

Do all documents need an apostille for international use?

No, not all documents require an apostille for international use. It depends on the legal requirements of the destination country. However, apostilles are commonly used for legal, business, educational, and personal matters when dealing with public documents in foreign countries.

How long does it take to get an apostille?

The processing time for apostilles can vary depending on the competent authority and their workload. Some offices offer expedited services for an additional fee if you need your document urgently.

Do I need to notarize my document before getting an apostille?

In some cases, you may need to have your document notarized before it can receive an apostille. This requirement varies depending on the type of document and the regulations of the issuing country.

How long is an apostille valid?

Apostilles do not have expiration dates. Once issued, they remain valid as long as the document to which they are attached remains unchanged and valid.

Can I apostille a document that is not in the official language of the issuing country?

In most cases, documents not in the official language of the issuing country will need to be translated into the official language or a language commonly accepted by the destination country before they can be apostilled.

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